On this page
- Who we are
- Scope
- Data we collect
- How we use your data
- Cookies & similar tech
- Sharing
- Retention
- Your rights
- International transfers
- Security
- Questions & complaints
- Changes to this notice
Who we are
Polar Recruitment Services Limited (Company No. 6719836) acts as the data controller for the personal data described in this notice.
Registered address:
47 Southgate Street, Winchester, Hampshire, SO23 9EH, United Kingdom
Contact: info@polar-recruitment.com · Tel: +44 (0) 23 8000 1179
Scope
This policy explains how we handle personal data collected via our website (including forms such as “Submit CV” and “Contact”), and how we use cookies and similar technologies. Additional privacy terms may apply for our recruitment services engagements; we will provide these where relevant.
Data we collect
- Contact data: name, email, phone, and message content.
- Candidate data: CV/resume, skills, career history, location and preferences that you share.
- Technical data: IP address, device, and basic usage data collected by our web stack (for security and performance). If you consent, we may also collect analytics data.
Legal bases Contract (to provide requested services), Legitimate interests (site operation & security), and Consent (for non-essential analytics).
How we use your data
- To respond to enquiries and provide recruitment services.
- To manage candidate submissions and communicate about roles.
- To operate, protect, and improve our website and services.
- With consent, to understand site usage and improve user experience.
- To comply with legal obligations.
Retention
We keep personal data only as long as necessary for the purposes described above, including to meet legal, accounting, or reporting requirements. CVs and candidate records may be retained for a reasonable period to inform you about relevant roles, unless you ask us to delete them sooner.
Your rights
Under UK GDPR you may have the right to access, correct, delete, or restrict processing of your personal data, and to object to certain processing. Where we rely on consent, you can withdraw it at any time.
To exercise your rights, contact info@polar-recruitment.com. We may need to verify your identity before responding.
International transfers
If we transfer your data outside the UK, we use appropriate safeguards (such as approved standard contractual clauses) to protect it.
Security
We implement technical and organisational measures designed to protect your personal data. However, no system is perfectly secure, and we cannot guarantee absolute security.
Questions & complaints
Questions about this policy or how we handle your data? Email info@polar-recruitment.com.
You also have the right to complain to the UK Information Commissioner’s Office (ICO): ico.org.uk.
Changes to this notice
We may update this policy from time to time. We will post the new version here with an updated date and, where appropriate, notify you by other means.